New NIH requirements necessitate a change in the IACUC's grant review policy
NIH has recently changed its "just in time" (JIT) procedures, which must be completed in order for funding to be released for an NIH grant. The announcement can be found at: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-101.html .
NIH now requires that applicants submit required JIT information using the JIT feature of the eRA Commons at least 60 days before the applicant's proposed project period start date. If the requested JIT information is not submitted promptly, funding may be jeopardized.
As part of JIT procedures for grants that include the use of vertebrate animals, the IACUC must compare the grant application with the principal investigator's approved protocols, and assure that ALL procedures on animals (in all years of the grant) have IACUC approval. See the IACUC's grant review policy for more details.
With this change in policy, it is imperative that all investigators submit protocols to the IACUC related to their pending grant as soon as they receive a grant score that may fall in the fundable range, and in addition complete the IACUC's grant review process. An electronic form is available on the IACUC's website to facilitate submitting the required information to the IACUC Office.
Unless investigators promptly submit materials to the IACUC Office, it will be impossible for them to provide JIT information to NIH 60 days before the proposed project period start date. If the IACUC finds that all the procedures on animals proposed in the grant are not covered by approved IACUC protocols, the investigator must either modify an existing protocol or submit a new protocol that describes these procedures, and the protocol must be approved before the grant review process is completed. Consequently, delays in submitting IACUC protocols related to a pending NIH grant can jeopardize grant funding.
Important Links for the IACUC's Grant Review Process:
Grant Review Policy: http://www.iacuc.pitt.edu/sites/default/files/documents/Grant%20review%20policy%20revised%202012ccrev%205312%20%28Most%20Recent%20Version%29.pdf
Grant Review Form: